Agenda
Tuesday August 30, 2011
6:30 p.m. Campbell Dinning Room
Student Life and Technology Center
I. Call to Order
oÌýÌý Thanks to all involved in activities
welcoming everyone back to ºÚÁϲ»´òìÈ especially: Lauren Beck and the Welcome Week
Committee, Torey Hayward/Shelby Howlett and the Rest of the Orientation/Peer
Leaders, Torey Hayward and Sairah Siddique and the Shirttails Committee, Knox
Shelton & Kendall Lewellen and everyone involved with the Shirttails
Concert, and Courtney Johnson and everyone involved with the Troubador.
oÌýÌý Ìý
II. Special Business
oÌýÌý Intramural Athletics - Alex Schroller
oÌýÌý
The
WAC/Intramural Athletics would like to re-introduce a Cup Championship for
intramurals. The WAC will be doing a Harry-Potter stylized/themed intramural
program this year, grouping different res. Halls/residences.
oÌýÌý
The
winning teams will have something along the lines of a pizza party
§Ìý Other ideas: Pool Pizza Party with Music,
t-shirts, a cup/trophy that can go in the res-halls.
Ìý
III. Announcements and Constituent Concerns
oÌýÌý The Student Activities training sessions
will be held 9/20 & 21 and are MANDATORY for ALL student org leaders.
Please see the email Brent Owens (Assistant Director of StuAct) sent out Monday
for more info.
oÌýÌý Galloway-Missing a Table and Chairs—Dr.
Carney Hall is on it.
oÌýÌý Off Campus-What are the criteria to live off
campus?
oÌýÌý
Criteria
can be found on the form online
oÌýÌý
Dean-
ºÚÁϲ»´òìÈ waits to look at enrollment, start the process in February, review apps
starting with financial info, following with other needs. Not a strict percentage,
around 85 live on campus. Most people that sign up by the deadline for
off-campus residency often are able to live off campus.
Ìý
Ìý
IV. Departmental Liaison Reports
Ìý
V. Committee Reports
oÌýÌý Financial Committee with Clay Christian
If You Are Starting A New
Student Organization:
1.Ìý Get approved by Student Life (see Tonya Hale)
2.Ìý Get an account for your organization with the Business
office
ÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌý ÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌý You:
I need to set up an account for a new student organization
Awesome Business
Office Person: Here is your paperwork!
Note: This requires a lot of
signatures.Ìý Tell the business
office that I need to be emailed (christiancmhendrix.edu) when the account is
set up.
3.Ìý Apply for discretionary money on an event-by-event basis.Ìý
If you did not participate in Spring Allocation, you do not get to be
funded in one lump sum.
If You Did Not Participate in
Spring Allocation or Were Not Given Funds During Spring Allocation:
1.Ìý You can apply for discretionary money on an event-by-event basis.Ìý
If you did not participate in spring allocation, you do not get to be
funded in one lump sum.
If You Need to Know How Much
Money You Have:
1.Ìý Go to the business office.
2.Ìý Ask for the ledger report of your student organization.Ìý Know
your account number!Ìý The
business office is staffed by awesome people, but they really do not have time
to look up every number for every organization that needs a report.
If You Need Me or Want To Ask A
Question About Your Finances:
Do not email me with a vague
statement/question about your funds.Ìý
Chances are, whatever is going on is complicated and difficult to
communicate via email.Ìý Instead,
set up a meeting with me.Ìý You can
email me, call (901-603-9390), or even drop by Front Street 29 if it is at a
reasonable time during the week.
All discretionary funding
proposals/requests must be submitted to Clay BY 5PM FRIDAYS to be considered
during the that week’s FinCom meeting
Attendance at these meetings are
not mandatory for those sending proposals, but may help, ask Clay!
Ìý
oÌýÌý Committee on Everything Awesome with Dean Jim Wiltgen and Dr. Karla Carney-Hall
oÌýÌý
Great
job everyone for doing such a great job welcoming back the ºÚÁϲ»´òìÈ Community!
oÌýÌý Dean
Wiltgen-
oÌýÌý
Locks
(for use on the storage racks on the Sun Porch) are now available. 150 FREE
locks will be distributed Thursday and FridayÌý (Lunch and Dinner) at the Sun Porch. After this, Locks will
be available for purchase at the ºÚÁϲ»´òìÈ Bookstore.
oÌýÌý
Shirttails-
WAS GREAT! But…
§Ìý There was one transport due to alcohol
poisoning
·ÌýÌýÌýÌýÌý
Reminder
that our open cup policy is there to curtail binge-drinking, be careful.
§Ìý 2 ºÚÁϲ»´òìÈ students were assaulted on Campus,
by non-ºÚÁϲ»´òìÈ students.
§Ìý Fire Alarm pulled (thought to be by a
non-ºÚÁϲ»´òìÈ student), if you have any info about this, or if there are such
events in the future, or any damage on party nights, please go to see the Dean.
oÌýÌý
9/11
remembrance event in the works, likely Sunday evening of the 11th,
more info TBA.
oÌýÌý Dr.
Carney-Hall-
oÌýÌý
Would
also like to recognize the awesome work that went into International Student
Orientation too…
oÌýÌý
Designated
Smoking Area Policy is going well so far!
§Ìý Smoking designated signs have been stolen…
please return to info desk, no questions will be asked. (If the thefts
continue, and those guilty are caught, they will be penalized)
§Ìý Wes—Martin wasn’t happy about the amount of
damage from Saturday, how do we control uninvited guests in the future? After
hours option to avoid chaos at Martin? Indoors?...
Ìý
oÌýÌý Environmental Concerns Committee with Emily Canon
oÌýÌý
ECC had
a very successful green team for freshman move-in. Two large green dumpsters
were filled with recyclables.
oÌýÌý
The
first ECC meeting will be on Thurs. Sep. 1 at 8 in the Campbell Dining Room.
oÌýÌý
Glass
recycling and Free Store specifics are TBD until officers are elected.
Officer Elections will take place
Ìý
oÌýÌý Media Committee with Courtney Johnson
oÌýÌý
Aonian is hiring staff. Email Hanna Al-Jibouri for an application.
oÌýÌý
Profile hopes to have a launch party this year – it’s in the works.
oÌýÌý
Profile is hiring the following positions. Email Emily Smith (smithEL@hendrix.edu)
for an
§Ìý Issues
will be dropping at the beginning of the month
oÌýÌý
application:
§Ìý News Section Editor
§Ìý Opinion Section Editor
§Ìý Sports Section Editor
§Ìý Arts Section Editor (title may change)
§Ìý Business Manager
§Ìý Photography Editor
oÌýÌý
Troubadour
§Ìý Ìýis hiring an associate editor; email Courtney Johnson for an
application.
§Ìý Also, hiring internal positions; email
Neelam Vyas for those applications.
§Ìý Troubadours continue to be available at lunch and
dinner – they’re going fast, or come to the Office
§Ìý If any errors are found please email Courtney
·ÌýÌýÌýÌýÌý
Will be
drafting a letter to seniors to explain what happened with the Senior section
§Ìý The
Troubador will be printed
in full color this year, due to finding a cheaper publisher. The new publisher
issued a signing bonus that will be used to purchase hard drives, etc.
§Ìý Can International Students get Yearbook? Yes
but it is not financially feasible for the organization. Students must fund
shipping themselves.
§Ìý Ìý
oÌýÌý
Email
Courtney if you are interested in Media Committee
oÌýÌý
Senators-please email Courney if you run into problems with
constituents don’t get year books so the Troubadour can adjust their numbers
oÌýÌý KHDX,
oÌýÌý
Concert
was successful! THANKS KHDX!
§Ìý If you get a wristband, please show up on
time!
§Ìý 267 guest wristbands, unsure of school
wristbandsÌýÌýÌýÌýÌýÌýÌýÌý
§Ìý Why Super Mash Bros? By the time the survey
results were compiled, artists had already made previous commitments (turned
down by 9 acts on the list!)
§Ìý Local dubstep artist preformed first, not
much attendance, but he is interested in coming back!
oÌýÌý
Currently
broadcasting
§Ìý Lookout for an email if you would like a
radio show
§Ìý StuAct interested in a show publicizing
upcoming activities,Ìý contact Knox
if your organization is interested.
§Ìý Faculty may start some shows! (Dean on the
Radio…OMG)
oÌýÌý
DEAN
§Ìý Despite the 2 week waiting period between
talking to different bands, KHDX still managed to hire a great act.
§Ìý Great job Knox and Kendal!
Ìý
oÌýÌý Multicultural Development Committee with Calvin Pun
oÌýÌý
Congrats
to the new officers!
§Ìý Anna Roane-Vice Chair
§Ìý Desire Brown- Publicity Chair
§Ìý Asli Ahmed- Secretary
§Ìý Jack Finney-Treasurer
Ìý
oÌýÌý Campus Kitty with Malena Outhay
oÌýÌý
CK
applications are out! E-mail Malena Outhay for an application or pick one up on
the bulletin board across from the mailboxes.
oÌýÌý
100
apps already out!
§Ìý Congrats to the Campus Kitty Executive
Committee
·ÌýÌýÌýÌýÌý
1st
Vice Chair-Avery Roller, 2nd Vice Chair Hannah Hudspeth, Secretary
Robin Brown, Treasurer Collin Sitler, Also Shelby Howlett/Emily Jones, Karyn
Kuan/Gillian Rossi
Ìý
oÌýÌý Social Committee with Will Phillips
oÌýÌý
Faux
Rush week in 2 weeks!
oÌýÌý
Run for
SoCo !
Ìý
oÌýÌý Volunteer Action Committee with Rachel Robbins
oÌýÌý
First
Service Saturday: EcoFest, Saturday, September 10th
§Ìý 3rd EcoFest, Run by Conway in
Laurel Park, kites, FREE FOOD
§Ìý Dean builds a giant cardboard maze!
oÌýÌý
Intro
meeting tonight
Ìý
oÌýÌý Academic Policy with LaRonda Mitchell
oÌýÌý
Faculty
member on board of trustees, voting position?
oÌýÌý
Bid
Point System being reevaluated
oÌýÌý
Would
like feedback on how to increase student participation on convocation/honors
day… email Desh/LaRonda
oÌýÌý
Faculty
Travel Grants
§Ìý Awarded 45 faculty avg $900 for going on
trips, not necessarily enough
·ÌýÌýÌýÌýÌý
Receiving
less money than students for conferences/etc
oÌýÌý
Freshman
sophomore retention rate at 85%, trying to increase AR financial aid
packagesÌý
oÌýÌý
Talking
to a donor for ºÚÁϲ»´òìÈ Oxford program….
Ìý
oÌýÌý Student and Academic Concerns Committee with Daniel Williams and LaRonda Mitchell
oÌýÌý Communications Committee with Adelia Shiffraw
oÌýÌý
The
Student Suggestion box will be out this week! Feel free to drop suggestions in
the box by the mailboxes, on top of the recycling center.
Ìý
oÌýÌý Committee on Committees with Gabe Breshears
Ìý
oÌýÌý
If
students need sound equiptment/ set up for outdoor events contact Dylan
Ashcraft.
oÌýÌý
Senate
cookout…thanks guysss.
§Ìý Waste Free event (nearly) (extra food to
Bethlehem house, recycling etc… thanks ECC)
oÌýÌý
Committee
info will be out THIS WEEK
Ìý
oÌýÌý Executive Committee with Desh Deepak
oÌýÌý
Open
Filling for SoCo, MDC, and freshman rep begins tonight
oÌýÌý
Senate
Retreat, tentative date October 1st
Ìý
VII. New Business
Ìý
VIII. Adjournment
Ìý