ºÚÁϲ»´òìÈ

Student Senate

Minutes 04.05.11

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AgendaÌý

Tuesday April 5, 2010Ìý

6:30 p.m. Campbell Dining RoomÌý

Student Life and Technology CenterÌý

I. Call to OrderÌý

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II. Special BusinessÌý

  • Senior Senator Announcement: Congrats to Lauren Whitmore!Ìý
  • Aonian Budget- Colleen MayoÌý
    • Due to an increase in response and overall improvement in the quality of the magazine, the Aonian has added extra pages and is now roughly $7,000 over budget. Ìý
    • The magazine has been sent to the printer, and Colleen must notify them ASAP about how many to publish.Ìý
    • A formal proposal will go to FinCom this weekend, however we did consider a couple of issuesÌý
      • $7000 is a lot of money, and we really only have about $25,000 left in the discretionary funds, which will have to last not only through may, but also the first month of next year.Ìý
    • People who have submitted work have already received notification that their work will be published, how do we decide what work to cut?Ìý
      • Perhaps take out pieces from individuals who submitted multiple proposals.Ìý Ìý
    • Just print fewer copies? (There are many copies still hanging around FOR FREE—GRAB ONE—do we really need to print as many, or even more?Ìý
      • More participation=a need for more copies…Ìý
  • FILINGÌý
    • Filing for chairs has closedÌý
    • Filing for vice hairs has opened (SEE GABE’S EMAIL)Ìý
  • Elections Committee with Rachel RobbinsÌý
    • Proposed 2011-2012 committeeÌý
      • Mika SmithÌý
      • Caroline CraigÌý
      • Kathryn PowellÌý
      • Landon McGarryÌý
      • Pierre UrisangaÌý
      • Jacob Halpern-WeitzmanÌý
    • Approved no objections/abstentionsÌý

III. Announcements and Constituent ConcernsÌý

  • (Hunter) PSafe Officer went into a constituent’s room without advanced notice and got in trouble for having stuff that was visible in his room.Ìý
    • Dean Wiltgen can tell the constituent more in person Ìý
      • BUT times when PSafe can come in unannounced that he has no control over: Ìý
        • EmergenciesÌý
        • Safety checksÌý
    • Dr. Carney Hall- The college does its best to honor students’ privacy, but we must remember this is college-owned housing, with rules…Ìý
  • Hanging Tags (Wes)Ìý
    • Audrey talked to PSafe, they are frustrated because it would cost a lot of money, and make it harder/less efficient for PSafe officers to check a car in one of the lots, because they would have to go around and see the front window instead of just going through the parking lot and checking the backs of the car. Ìý
    • HOWEVER, you can just go to PSafe and get multiple stickers if you have other cars you use at ºÚÁϲ»´òìÈ FOR FREE as long as you have paid for your first!Ìý
  • Leftover funds (Audrey)Ìý
    • $10,000 to make beds bunk-able in Raney (need that bar to be up to safety regulations)Ìý
      • RA informed it would cost ~10k, and many constituents are interestedÌý
        • Is this sustainable for entire HDX community?Ìý
        • Dean Wiltgen will look into it to, and see just how much it will really cost. Sounds like more of a college capital funding cost than a student activities fee cost. Ìý
    • Psafe wants to start a parking appeals committee? More details to comeÌý
    • WAC-We do not have the right paddles for Kayaks and we only have 2 paddles for 4 kayaks? (Anvesh will check it out)Ìý
  • GNH (Emily Childress)Ìý
    • Another constituent sent praise, again, only frustration was that we found out about the program a bit late in the game, and many had already made plans.Ìý
  • Galloway Girls Would like an interior key card reader/feel it is a Safety concern (Annie)Ìý
    • Currently 2 key card readers, but on the side and the front (one of which is the handicapped entrance)Ìý
    • Is it really a safety concern or a convenience concernÌý
      • Dean thinks this is more of a ‘capital’ requestÌý
  • Pretty good lighting on the campus—light walkÌý
  • Village Stairs/labeling (Taylor Kidd)Ìý
    • Village stairwells are confusing, can we get more signage/labels?Ìý
      • Especially troublesome considering that the elevators weren’t working this weekend.Ìý
    • Dean Wiltgen will look into itÌý

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IV. Departmental Liaison ReportsÌý

Motion to move up MDC/Campus Kitty Reports --PassedÌý

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  • Multicultural Development Committee with Molly MillerÌý

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    • DAO WEEK HAPPENING NOWÌý
      • Political Diversity discussion meeting went wellÌý
      • Movie tonightÌý
      • SASSY GAY FRIEND TONIGHT 8:30 IN STAPLESÌý
      • GOSPEL EXPLOSION Friday 6:30 IN WORSHAMÌý
    • Philander Smith ExchangeÌý
      • As a part of DAO week this Thursday students from Philander Smith (a small historically black college in LR, also Methodist affiliated, and our sister school!) will be visiting. Ìý
      • ºÚÁϲ»´òìÈ students will have the opportunity to go and visit their school Thursday April 14th. Ìý
      • If you are interested in contact Molly Miller.Ìý

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  • Campus Kitty with Sabrina’s proxy (Malena Outhay)Ìý

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    • As always, Email Sabrina with feedback!Ìý
    • Tonight they are talking about how $$$ distribution to their charities will work.Ìý

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Motion to move Committee on Committees Next—PassedÌý

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  • Committee on Committees with Gabe BreshearsÌý

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    • Appointment of New Treasurer: Congrats Clay Christian!Ìý
    • Appointment of New Media Chair: Congrats Courtney Johnson!Ìý
        • Passed with no objections or abstentionsÌý
      • New Position Student Organization Media Equipment Manager ProposedÌý
        • SoCo is changing their constitution, cutting Sound/Logistics, to create this new committee. Awkward sounding new media manager position will be in charge of all student senate sound equipment and no longer a part of SoCo.Ìý
        • New position acceptedÌý
          • Passed no abstentions/objectionsÌý
          • Funding will be decided upon in the new FinComÌý
    • Senate ConstitutionÌý
      • See New BusinessÌý

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V. Committee ReportsÌý

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  • Financial Committee with Alexander Jones … I mean DeshÌý
    • VAC - $200Ìý
      • T shirt making suppliesÌý
      • Poster making suppliesÌý
      • RefreshmentsÌý
        • Motion to acceptÌý
        • Passed no objections/abstentionsÌý
    • Ultimate FrisbeeÌý
        • Asking for $3988.48Ìý
        • exec recommends that every student pay the required $20 conference contribution, and fund for $3,300Ìý
        • Proposal is a LOT, $1700 come from dues aloneÌý
          • Larger personal contribution?Ìý
          • Motion to pass proposal to the amended amount of $1608.48, so that students are responsible for their $20 conference contribution, and $50 duesÌý
        • Financial HardshipÌý
          • $100, just for sectionals, could prevent many people from playing on the teamÌý
          • Slush fund? How much are you personally contributing?Ìý
          • Must consider that we have paid nearly $12,000 to an organization of 70 students, that’s a lot of our student activities going to 70 students.Ìý
          • Must have a uniform color to compete at sectionalsÌý
            • Passed with motion Ìý
            • Zack abstainsÌý
            • No objectionsÌý

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  • ÌýCommittee on Everything Awesome: Ìý
    • Dean Jim Wiltgen andÌý
      • Nothing awesomeÌý
    • Dr. Karla Carney-HallÌý
      • ‘Lippy’ Taylor Kidd—given a leadership award YOU GO TAYLOR. Ìý

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  • Environmental Concerns Committee with Emily and KatherineÌý
    • ECCÌý
      • Shale Demonstration was AWESOME check out Dr. Moran on live at 5Ìý
      • Wednesday Mills c Joyce Hale will give a lecture…GOÌý
        • WILL BE OUT IN TIME FOR SASSY GAY FRIEND!Ìý
      • Earth day April 22 3-6pm at the Village (HOT DOGS!)Ìý
      • Eco justice week with amnesty coming upÌý
    • Constitution ChangesÌý
      • One Chair (paid, currently split between 2 vice chairs) and two Vice ChairsÌý
        • ECC is growing, and has much more student involvementÌý
        • Lots of energy, need more leadership positions to balance the work.Ìý
        • Motion to accept (funding for position will be discussed in the New FinCom)Ìý
          • Accepted no objections or abstentionsÌý

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  • Media Committee with Hannah Sintek… I mean Courtney JohnsonÌý
    • Filing opened for Ìý
      • Filing has opened for the 2011-2012 Academic Year for the following positions:

        -KHDX Station Manager
        -KHDX Program Director
        -Profile Editor
        -Profile Managing Editor
        -Profile Associate Editor
        -Troubadour Editor
        -Troubadour Associate Editor
        -Aonian Editor
        -Aonian Associate EditorÌý
      • Filing will close on April 12th, email Courtney, if you are interested! JohnsonCL08@hendrix.edu.Ìý
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  • Social Committee with Will PhillipsÌý Ìý
    • SOCO Ìý
      • SASSY GAY FRIEND TOMORROWÌý
      • DRIVE IN MOVIE APRIL 16THÌý
      • Constitution ChangesÌý
        • Treasurer/secretaryÌý
          • appointed by chairÌý
          • Taking them out of voting positionÌý
        • Director of Logistics and Sound Ìý
          • StrickenÌý
            • Motion passed without abstentions or objectionsÌý

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  • Volunteer Action Committee with Michaela FraserÌý
    • LOTS GOING ONÌý
    • Two service eventsÌý
      • Saturday Omelet Making Fundraiser at Faulkner county day schoolÌý
        • Carpooling at the bell at 8:40Ìý
      • Sunday Interfaith Clinic Cleaning, bell at 10am Ìý

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SPRING AWARENESS EVENT SCHEDULE: Educational Inequity

ÌýÌýÌýÌýÌýÌý - **Tuesday, April 12th at 7pm in Worsham:Ìý Special screening of the acclaimed documentary film The LotteryÌý followed by guest speaker Dahlia Graham (Teach for America).Ìý Refreshments will be served.
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ÌýÌýÌýÌýÌýÌý - Thursday, April 14 Lunchtime at the SLTC Technology Clusters:Ìý Spotlight on Current Controversial Issues in the Education System.Ìý Stop by Tech Cluster 3 or 4 between 11am-1pm to get informed.Ìý Refreshments from Ed's Bakery will be served!
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ÌýÌýÌýÌý - **Tuesday, April 19th at 6 pm in Mills A: Education In Arkansas: Panel Discussion.Ìý Featuring Dr. Anne Goldberg, Dr. Dionne Jackson, Dr. James Jennings, Ida Burns Counselor Donna Wilchie, and Bob Courtway Principle Amy Jordan (Moderated by Dr. Jay Barth). The panel will focus on local issues and how we can work to improve the system. This event will be catered by La Princesa!
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ÌýÌýÌýÌýÌýÌýÌýÌý -Ìý Thursday, April 21st from 11am-1pm SLTC/Campus Wide: Ida Burns Elementary 4th Grade Campus Visit.Ìý 90 4th graders will be on campus for student/faculty demonstrations from 11-12 and lunch/campus tours from 12-1.ÌýÌý It's going to be an awesome day.
WAYS TO HELP OUT/VOLUNTEER
Ìý**ÌýÌý - Please ATTEND The Lottery event (April 12) and the Panel Discussion(April 19)! We need all the support we can get, so bring your friends.Ìý They will be low key and fun, but informative.Ìý
ÌýÌýÌýÌýÌýÌýÌý - Make sure to walk by the tech clusters during lunch on April 14
ÌýÌýÌýÌýÌýÌýÌý - We NEED VOLUNTEERS for the Ida Burns Event (April 21)Ìý - To sign up to volunteer, stop by the VAC Office (in the Miller Center/Religious Life Suite) in the SLTC.Ìý The sign up sheets with all relevant information are posted on the door.Ìý We are asking volunteers to sign up by THIS FRIDAY, April 8.Ìý

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-Wes suggested putting info up on facebook, Michaela is on it!Ìý

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  • Academic Policy with LaRonda MitchellÌý
    • Next meeting is ThursdayÌý
      • Will ask about Ìý
        • the Chinese professor search…Ìý
        • Why we don’t get Good Friday off officially?Ìý

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  • Student and Academic Concerns Committee with Emily and LaRonda Ìý
    • Next meeting in the mills library at 6:30Ìý
    • SAC is looking for proposals for rollover money all the time

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  • Communications Committee with Adelia ShiffrawÌý
    • Tshirts themes?Ìý
      • Julius Caesar (Hunter)… I’m a fan of this oneÌý
      • If you come up with anything email meÌý
      • I’ll be redoing the Senate Display case as soon as all of the Committee Heads/Chairs have been voted on… if you have ideas for the display case let me knowÌý
        • I NEED A PICTURE THAT YOU DON’T MIND HAVING UP IN THE DISPLAY CASE. Ìý
        • If you don’t email me one, I will end up choosing one that I like from facebook, so it may be in your best interests to pick one yourself.Ìý
      • If you think you may be interested in being on Communications Committee, let me know, we have some new ideas to try out next year to really try to get senate out there. If this is something you will be interested in, think about it/let me know, but I’ll give you more info after fincom has been announced.Ìý

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  • Executive Committee with Desh DeepakÌý
    • FinCom will be formed this weekÌý
      • Something they will focus on will be how to handle larger/active clubs, that are more expensive, and don’t reach out to the entire student body. Ìý

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VII. New BusinessÌý

  • Courtney Johnson (Media Chair)Ìý
    • Seniors must send Ashley Scorsone (ScorsoneAE@hendrix.edu) $5 Ìý
    • They have until the 29th for their Troubadour Ìý
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  • Dr. Carney HallÌý
    • If using the kitchen in the SLTC, please keep it clean, do your own dishes CONTACT LYNETTE LONG TO USE IT (you can reserve it on the master calendar) If you do use it casually you must remember that the people who reserve it get dibs. Ìý
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  • Motion to Amend the ConstitutionÌý
    • Strike out SoCo Sound and logistics (done) add in awkward sounding media committee Ìý
      • motion passed to amend no objections or abstentionsÌý
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  • Odyssey Committee with Lydia NashÌý
    • Looking for some feedback on how your Odyssey funding is handled in your official transcript (to be sent out to grad schools etc.) Ìý
      • Would you like the transcript to be attached by default, or for you to have to ask? (Current policy is that you have to ask)Ìý
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VIII. AdjournmentÌý

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