ºÚÁϲ»´òìÈ

Agenda

Tuesday March 30, 2010

6:30 p.m. Mills Library

I. Call to Order

II. Special Business

oÌýÌý Roberts Rules of Order

oÌýÌý Handout and presentation by Alexander Jones

III. Announcements and Constituent Concerns

·ÌýÌýÌýÌýÌý Like a bike rack outside SLTC near student activities suite

·ÌýÌýÌýÌýÌý Dishwasher in Cook doesn’t work!!

·ÌýÌýÌýÌýÌý When formal money refunds come out?

oÌýÌý Student Activities will take care of it

oÌýÌý Next couple of weeks

·ÌýÌýÌýÌýÌý STOP GLUING AND TAPING NOTES TO FRONT STREET DOORS – it is screwing up doors. Slip it under the door

·ÌýÌýÌýÌýÌý STAFF CONCERN – want to know about different flooring for Front Street and Huntington.

oÌýÌý What do we think about this? Yay or no for carpet? Let your Senator know! Ìý

IV. Departmental Liaison Reports

·ÌýÌýÌýÌýÌý Andrew – how to contact public safety

oÌýÌý Walk over!

V. Committee Reports

oÌýÌý Financial Committee with Alexander Jones

oÌýÌý ºÚÁϲ»´òìÈ Ultimate:Ìý $1350.00

§Ìý Fin Com recommends to fund in FULL.

·ÌýÌýÌýÌýÌý ÌýNot in the budget because they never know how many are going to participateÌý

·ÌýÌýÌýÌýÌý PASSED

oÌýÌý Discretionary: about $23,387 left with $20,000

oÌýÌý After Ultimate - $3387

oÌýÌý Veasey HallÌý (Luau on VZ BEACH)

§Ìý Fin Com recommendation for $1706.00

§Ìý Big discussion over money because we are getting so low.

§Ìý $311

§Ìý Fund food today and not the decorations.

§Ìý $1166 for Food

§Ìý What do we want to fund?

·ÌýÌýÌýÌýÌý Fund just whole hog?

oÌýÌý Just fund the whole. All of the food.

oÌýÌý $723

oÌýÌý Motioned – ACCEPTED

oÌýÌý Remainder of proposal stays on the table.

oÌýÌý EXEC FUND BALANCE:$3601.41Ìý

§Ìý And have not taken out Big Pulse

oÌýÌý Spring Allocation coming up – REFERENCE email

oÌýÌý All organizations need to attend Budget Meeting April 6^th at 8:30 p.m.

oÌýÌý Total Discretionary: $2614.85 within senate after giving Ultimate and VZ the money

oÌýÌý (Committee on Awesomeness) Dean Wiltgen

oÌýÌý Housing – Super and Senior night was last night

§Ìý Rising Juniors next Monday – April 5^th

§Ìý Rising Sophomores next next Monday – April 12^th

·ÌýÌýÌýÌýÌý In the WORSHAM

·ÌýÌýÌýÌýÌý Come with your roommate at the time to which your highest draw number corresponds.

oÌýÌý President Cloyd is SICK! Sad moment. How long out? – We are not sure, a couple of weeks. No worries he is fine.

§Ìý Ellis Aronld acting in his placeoÌýÌý Environmental Concerns Committee with Dan Gibbens-Rickman

oÌýÌý Energy Competition – more signs should invading your life.

§Ìý Weekly give out: glow in the dark condoms and florescent light bulbs.

oÌýÌý Not doing anything for CK WEEK

oÌýÌý Good turn out for SIGN Making YAY!

oÌýÌý Exciting new – met with sustainability committee and getting ready a list for sustainability suggestion for Cloyd.

oÌýÌý Media Committee with Taylor Adams

oÌýÌý Troubador – next week.

oÌýÌý RECOMMENDATIONS FOR MEDIA COMMITTEE

§Ìý Troubador Editor - COURTNEY JOHNSON (best editor in the last five years – her current work) accepted

§Ìý Associate Editor of Troubador – ASHLEY SCORSONE (great this last year!) accepted

§Ìý Aonian Editor – COLLEN MAYO (highly suggested)Ìý accepted

§Ìý Associate Editor of Aonian - JOHNNY ENGLISH accepted

§Ìý KHDX station manager – TIM WALLEN accepted

§Ìý Program Director of KHDX – Knox Shelton accepted

§Ìý Profile Editor – BERNICE MCMILLAN accepted

§Ìý Profile Associate Editor – CLAIRE BURNS accepted

§Ìý Managing Editor of Profile - extend filing for a week! To make sure we have fair playing field until next Tuesday

·ÌýÌýÌýÌýÌý Motion accepted

oÌýÌý Multicultural Development Committee with Molly Miller

oÌýÌý Eric Blake, who is a comedian, for Campus Kitty Week. His performance will be at 8:00 PM on Monday, April 5th in Mills

oÌýÌý Social Committee with Will Phillips

oÌýÌý CK WEEK – Singing Bee

oÌýÌý Soco Loco April 17^th: 2-6 p..m

§Ìý Hippo – huge water slide

§Ìý Sky diving simulation

§Ìý Alumni week can they come – we are figuring that out.

oÌýÌý Volunteer Action Committee with Emily Uhar

oÌýÌý Meeting at Bell 9:45 to socialize with elderly

oÌýÌý Back by noon

oÌýÌý Attendance – 5 to 25 usually

oÌýÌý COME ALL!!!

oÌýÌý Still selling ºÚÁϲ»´òìÈ for Haiti shirts – contact Emily Uhar

oÌýÌý Campus Kitty with Caelan O’Sullivan

oÌýÌý Finally here!!!! Come out and give your money. It’s for a good cause.

oÌýÌý STARTS Friday and runs through the following Saturday

oÌýÌý Events everyday

oÌýÌý GET THEM!!!

oÌýÌý All excess passes - $35, start to sell tomorrow at lunch and dinner and goes through next Friday ( for passes and event sign up )

oÌýÌý Wristband for concert - $5 for students, $7or8 for non-students

§Ìý You can get them at concert

§Ìý NO CUPS!!!!!!!!!!!!!!!

§Ìý Rain location: Worsham

oÌýÌý Miss ºÚÁϲ»´òìÈ tickets go on sale @4 on April 9^th.Ìý RIGHT BESIDE FOUNTAIN/STAPLES

oÌý Here is a list of what is going on:

oÌýÌý April 2, 2010: KHDX Spring Concert @ 8pm in the Brick Pit

§Ìý $5 for students, $10 for guests

oÌýÌý April 3, 2010: Campus Kitty Tailgate @ 11am behind Front Street

·ÌýÌýÌýÌýÌý Casino Night @ 6pm in Worsham

oÌýÌý $10 for Tournament; $3 for fashion show and other games; donations for face painting

oÌýÌý April 4, 2010: VideogamingÌý @ 7pm in Worsham and 8 technology clusters

·ÌýÌýÌýÌýÌý Surprise Movie Night @ 7pm in Worsham

oÌýÌý $2 entry fee

oÌýÌý April 5, 2010: MDC Comedian @ 7pm in Mills B for $2

·ÌýÌýÌýÌýÌý Homeless Vigil @ 11 am in Grass Area between SLTC/ HULEN until @ 11 am next day

oÌýÌý April 6, 2010: Open Mic Night @ 7pm Mills B

§Ìý $2 entry fee

oÌýÌý April 7, 2010: Martin/VZ Auction @ 6pm

§Ìý Free entry; donations for henna

oÌýÌý April 8, 2010: SOCO Singing Bee

§Ìý $3 entry fee

oÌýÌý April 9, 2010: Red Light RevueÌý @ 8pm in Bulter Plaza; Worsham

§Ìý $5 entry fee

oÌýÌý April 10, 2010: Miss ºÚÁϲ»´òìÈ @ 8pm

§Ìý $15 for students/$18 for guests

·ÌýÌýÌýÌýÌý Jungle Boogie after Miss ºÚÁϲ»´òìÈ in Worsham

oÌýÌý Academic Policy with Ruanda McFerren

oÌýÌý No AP meeting

oÌýÌý Next AP meeting a week from Thursday

oÌýÌý Email Ruanda with concerns: Mcferrenrc@hendrix.edu

oÌýÌý Student and Academic Concerns Committee with Taylor and Ruanda!

oÌýÌý ATTENDANCE AT COMMITTEE MEETINGS

oÌýÌý Highway clean up: May 1^st maybe

oÌýÌý Communications Committee with Emily Jones

oÌýÌý Notes

§Ìý Make a distinction between questions and what is actually being said

oÌýÌý TWITTER

oÌýÌý BIG BOARD – TALK WITH DEAN where to put it in the SLTC

oÌýÌý Theme Ideas – get back to me.

oÌýÌý Committee on Committees with Torey Hayward (Lydia)

oÌýÌý Nothing this week!

oÌýÌý Filing for Chair of Campus Kitty comes out the week after campus Kitty.

oÌýÌý Executive Committee with Lydia Nash

oÌýÌý Link for student senate home page

oÌýÌý Next week – committee appointments – college jurisdictional council

§Ìý PUT IN Notes and ask if anyone wants these positions.

§Ìý WE want to have a fair playing field.

§Ìý WE nominate, WE ratify

§Ìý Here is what the appointments are:

The Student Life Committee: three (3) students and one (1) alternate

ÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌý ÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌý This committee discusses proposals for new clubs and other issues relating to Student Life.

The Enrollment & Financial Aid Committee: two (2) students and one (1) alternate

ÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌý ÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌý This is straightforward.

The Curriculum Committee: three (3) students and one (1) alternate

ÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌý ÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌý This is the committee that votes on accepting new class proposals and changes to majors.

The International/Intercultural Committee: two (2) students and one (1) alternate

The Diversity Concerns Committee: two (2) students and one (1) alternate

ÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌý ÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌý This committee addresses issues pertaining to diversity on campus and expanding it.

The Committee on Information & InstructionalÌýÌýÌýÌýÌýÌýÌý Resources: two (2) students and one (1) alternate

The Teacher Education Committee: one (1) student

The Athletic Advisory Committee: two (2) students and one (1) alternate

This committee meets with Danny Powell to discuss issues with athletics and the WAC.

VI. Unfinished Business

oÌýÌý CK interviews: look at committee on committee

VII. New Business

oÌýÌý PROFILE

oÌýÌý Motion to Allow Bernice McMillan to move up in position to replace Daniel Wiek

§Ìý She will not receive more salary

§Ìý APPROVED

VIII. Adjournment

Clean up: Everyone

DDISCRETIONARY!!!

VEASEY LUAU PROPOSAL – With Fin Com Recommendation – ACCEPTED WITH AMENDMENT

Request for Discretionary Funding

Prepared by Claire Hyatt and Ashley Scorsone

Name of organization(s)/office: Veasey Hall Council

Contact name: Mary Claire Hyatt
Phone number: 1-(501)-580-3002
E-mail address: HyattMC@ºÚÁϲ»´òìÈ.edu
Name of event: Veasey Luau
Event date & time: April 24, 2010 from 5pm-11pm
Event location: Veasey Beach
General description of the event including purpose: Luau is overlooked by Veasey Hall Council. It will be a backyard BBQ themed dinner, open to all ºÚÁϲ»´òìÈ students, faculty etc. The purpose is to provide an opportunity for the community to come together and congregate. It will also provide a free meal on a night that the cafeteria is closed.
Anticipated budget for event (please attach a budget breakdown to application): Veasey Hall Council anticipates the entire event to cost $2,811. We are only asking for $2,500. This is the only event that Veasey Hall Council has asked for discretionary funding from Senate.Ìý A total budget breakdown is attached to the proposal application.
Advertising and promotion plans: We plan to make a banner to advertise outside of the cafeteria. We also plan to make flyers and hang them around campus (i.e. the SLTC, Bailey Library, and the Residents Halls).
Drinks Total: $465 $40
Backyard Paradise: 501-329-5511
ÌýSnow cone machine = $75 per day
ÌýSyrups and cups included
ÌýFrozen slush machine = $150 each per day = $300
Two machines
ÌýFlavors included in price
ÌýOne flavor per machine (pina colada, margarita)
ÌýIce $2 per bag = $40
ÌýWater $1 per gallon need 10 =$10
ÌýÌýÌýÌýÌýÌýÌý 2 Liters of Soda $2 each need 20 = $40
Decorations Total: approx $815 $415
Oriental Trading
ÌýÌýÌýÌýÌýÌýÌý Cocktail umbrellas $5 per 144 = $10
ÌýÌýÌýÌýÌýÌýÌý Table top tiki bar hut = $40
ÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌý investment for future Luaus
ÌýÌýÌýÌýÌýÌýÌý Gift Cups 400 for $400
ÌýÌýÌýÌýÌýÌýÌý Lays $30 for 100 need 4 = $120
ÌýÌýÌýÌýÌýÌýÌý Centerpieces 5 at $5 each = $25
ÌýÌýÌýÌýÌýÌýÌý Table Skirts 6 at $15 each = $90
ÌýÌýÌýÌýÌýÌýÌý Nets 7 at $4 each = $28
ÌýÌýÌýÌýÌýÌýÌý Tiki Torch 3 for $10 x 4 = $40
ÌýÌýÌýÌýÌýÌýÌý Banner = $2
ÌýÌýÌýÌýÌýÌýÌý Garland 4 x 10 = $40
ÌýÌýÌýÌýÌýÌýÌý Umbrellas $4 need 5 boxes = $20
ÌýÌýÌýÌýÌýÌýÌý
Mechanics Total: $200 $85.00
Light and sound system plus SoCo worker = $200

Food Total: $1,306ÌýÌý $1,166
ÌýÌýÌýÌýÌýÌýÌý Garnish
ÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌý Salt $2 need 4 = $8
ÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌý Whipped cream $2 need 10 = $20
ÌýÌýÌýÌýÌýÌýÌý Fruit Trays 15 at $13 each = $195
ÌýÌýÌýÌýÌýÌýÌý Vegetable Trays 10 at $10 each = $100
ÌýÌýÌýÌýÌýÌýÌý Cookies 15 for $3 = $45
ÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌý 15 for $2 = $30
ÌýÌýÌýÌýÌýÌýÌý Chips $3 each need 15 = $45
ÌýÌýÌýÌýÌýÌýÌý Whole Hog Catering
ÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌý Pulled pork at $8.99 per lb need 20lbs = $180
ÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌý Pulled chicken at 9.99 per lb need 30lbs = $300
ÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌý Potato Salad at 26.99 per gallon need 3 = $81
ÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌý Baked Beans at 26.99 per gallon need 3 = $81
ÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌý Coleslaw at 26.99 per gallon need 3 = $81
ÌýÌýÌýÌýÌýÌýÌý Condiments
ÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌý Mayo $3 for 32 oz need 2 = $6
ÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌý Ketchup $3 for 64 oz need 1 = $3
ÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌý Mustard $2 for 1 = $2
ÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌý Pickles $3 per jar need 6 = $18
ÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌý Lettuce $3 for 3 stalks need 5 = $15
ÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌý Onions $2 for 3 lbs need 2 = $4
ÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌý Tomatoes $3 per lb need 4 = $12
ÌýÌýÌýÌýÌý ÌýÌýÌýUtensils
ÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌý Straws $2 a box need 5 = $10
ÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌý Plates $4 for 150 need 4 = $16
ÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌý Forks 48 for $3 need 9 = $27
ÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌý Knives 48 for $3 need 9 = $27
ÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌý
LIMBO GAME $25
Cumulative TOTAL: $2,811

Adjusted Total = $40 + $415 + $85 + $1,166 = $1,706.00

$1,706.00 - $311.00 = $1,395.00, FinCom’s recommendation

-ÌýÌýÌýÌýÌýÌýÌý Treasurer Alexander Jones

We are only asking for $2,500. The $311 difference will be paid out of Veasey Hall Council budget.

­­­­­­­­­­­

­­­­­­­Ultimate Frisbee Proposal – ACCEPTED

Request for Discretionary Funds

Prepared by: Rose Thomson

Budget Breakdown:Ìý Total Request: $1350.00

45 UPA Memberships at $30 each: $1350.00

Organization Name:Ìý ºÚÁϲ»´òìÈ Ultimate Frisbee

For:Ìý Ultimate Players Association College Memberships

When & Where will this Event Occur:Ìý N/A; Every player attending Ozarks Sectionals tournament must have a UPA membership in order to participate.

Master Calendar Confirmation:Ìý N/A

Event Details: Every year, Student Senate’s discretionary funding has allowed the ºÚÁϲ»´òìÈ Ultimate Frisbee team to compete in the year’s culminating and most important tournament in our division: the Ozark Sectionals (This year being held in St. Louis, Missouri on April 10 and 11). In order to participate in this tournament, teams are required to register their players with the Ultimate Players Association, a not-for-profit organization that acts as the governing body for the sport of Ultimate in the United States. This year, ºÚÁϲ»´òìÈ Ultimate is sending three teams to compete in sectionals: one women’s team of 15 players, and two men’s teams consisting of 18 and 12 players.

Although ºÚÁϲ»´òìÈ Ultimate Frisbee is a club team, we practice three to four times a week, with no off season. As a team and a student organization, we are proud of the fact that we are able to foster an inclusive community atmosphere, maintain a competitive level of play against other college teams, and even host our own annual tournament (The ºÚÁϲ»´òìÈ Ultimate Experience).

Thank you for your continued support of ºÚÁϲ»´òìÈ Ultimate Frisbee. Please contact Treasurer Rose Thomson (thomsonRE@hendrix.edu) or President Meagan Kreps (krepsMN@hendrix.edu) for additional information or questions.

How your senators voted?

Everybody Voted YES on all motions.Ìý