Agenda
Tuesday March 9, 2009
6:30 p.m. In one of those new SLTC Cafeteria side-rooms.
I. Call to Order
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II. Special Business
路听听听听听听听听 Nothing nothing nothing
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III. Announcements and Constituent Concerns
路听听听听听听听听 Blue post office mailbox is GONE!
o听听听听听听 It is incorporated with campus mailbox.
路听听听听听听听听 Town Squire 鈥 we will get back once communications committee formed.
路听听听听听听听听 Front Street Residence
o听听听听听听 Pool and fire pit behind
搂听听听听听听听听 Jim 鈥 no pool, maybe fire pit
o听听听听听听 Renovation of the grill behind Front Street.
搂听听听听听听听听 Go to physical plant 鈥 Julie is going to look into it.
路听听听听听听听听 Change machine 鈥 gone but you can get it in the borrow
路听听听听听听听听 Sound ordinance 鈥 talk about in soco time.
路听听听听听听听听 Graduation and move out.
o听听听听听听 Why seniors have to move out day of graduation?
搂听听听听听听听听 Once you graduate, you are done. Late checkouts still seems to be problematic from what Jim has seen. Extensions are available.
搂听听听听听听听听 NO Formal change for this year for an extra day.
搂听听听听听听听听 LOOK INTO NEXT YEAR
搂听听听听听听听听 Jim will explore options.听
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IV. Departmental Liaison Reports
路听听听听听听听听 NONE
V. Committee Reports
路听听听听听听听听 Committee on Committees with Torey Hayward
o听听听听听听 Worked really really really really HARD! BIG ROUND OF APPLAUSE!
o听听听听听听 SOCO 鈥 Will Phillips (no opposing)
o听听听听听听 ECC 鈥 Emily Canon and Katherine Denis (no opposing)
o听听听听听听 MDC 鈥 Molly Miller (no opposing)
o听听听听听听 Treasure 鈥 Alexander Jones. (No opposing)
o听听听听听听 MEDIA 鈥 Hannah Sinetak (no opposing)
搂听听听听听听听听 Abroad this semester, but Taylor Adams doesn鈥檛 see problem.
o听听听听听听 (Committee on Awesomeness) Dr. Carney-Hall and Dean Wiltgen
1.听听听听听听 Roles of Executives and Offices on Campus
搂听听听听听听听听 Senior Administrators
路听听听听听听听听 Role of President: Raise money and raise profile of the institution
o听听听听听听 Developing Programs for 黑料不打烊
o听听听听听听 Responsibilities to Board of Trustees
搂听听听听听听听听 Major oversight of college for budget
搂听听听听听听听听 Appointed to Board to make sure budget gets taken care of
路听听听听听听听听 Discover 黑料不打烊 Website for all with names and titles
搂听听听听听听听听 Organizational Chart
路听听听听听听听听 Get website TO GO HERE!
2.听听听听听 Change MACHINE
搂听听听听听听听听 Free laundry service next year, so administration decided to nix it.
搂听听听听听听听听 Burrow has quarters for that purpose.
搂听听听听听听听听 Limit in quarters?听 Jim will look into it.
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o听听听听听听 Financial Committee with John Christi/Lydia Nash (for today)
1.听听听听听 $20000 鈥 rollover of troubadour that built up from an extended period
搂听听听听听听听听 What are going to do about it?
路听听听听听听听听 3 possibilities
路听听听听听听听听 Investment - DEVELOPMENT
o听听听听听听 Physical or mutual 鈥 probably MORE PHYSICAL!
o听听听听听听 Solar panels
搂听听听听听听听听 Maintained Cost?
搂听听听听听听听听 听
o听听听听听听 Environmental endowment?
搂听听听听听听听听 Does it lose senate value?
o听听听听听听 Students decide to keep the spirit of the Student Activity Fees.
o听听听听听听 听
路听听听听听听听听 Spend this year
路听听听听听听听听 Compromise (investing and spend it)
路听听听听听听听听 Projects around Campus
搂听听听听听听听 MOTION TO preserve the $20000 and use in on campus and develop something on campus
2.听听听听听 Campus Kitty
搂听听听听听听听听 Deny Motion of old proposal
搂听听听听听听听听 Money received in past
搂听听听听听听听听 2007 - 2008: $3000 (spring allocation)
搂听听听听听听听听 2008 - 2009: $2000 from discretionary (after party) and $1000 from executive fund
搂听听听听听听听听 2009 - 2010: $2000 for Fun Run
路听听听听听听听听 Money was actually to make up for the failed Haunted House with Residence Life
搂听听听听听听听听 New proposal (whole student body has access to everything.
路听听听听听听听听 Minus out the banners
路听听听听听听听听 MINUS After party wristbands 鈥 student activities cover wristbands
路听听听听听听听听 Motion to strike ACCEPTED
路听听听听听听听听 New Total $2390
o听听听听听听 Poster printing capabilities
搂听听听听听听听听 New copier down stairs can copy posters for tabloid size
搂听听听听听听听听 Change $95 to $40 down to $2335听
搂听听听听听听听听 Motion to change ACCEPTED with no opposing
搂听听听听听听听听 MOTION TO APPROVE BUDGET
3.听听听听听 BIGPULSE
搂听听听听听听听听 Paper ballots are $1000 less
搂听听听听听听听听 Advantages: more secure, it鈥檚 a lot of work to do all that work
搂听听听听听听听听 THIS IS A BILL THAT HAS TO BE PAID
搂听听听听听听听听 ACCEPTED!!!
4.听听听听听 VAC
搂听听听听听听听听 Homeless Awareness Week
路听听听听听听听听 Motion to approve: ACCEPTED
5.听听听听听 HENDRIX HABITAT
搂听听听听听听听听 Done every spring break
搂听听听听听听听听 Where were the habitat events this year?
路听听听听听听听听 Meals removed?
搂听听听听听听听听 Current Account - $1032
搂听听听听听听听听 Propose for reimbursement afterwards
搂听听听听听听听听 DENIED
6.听听听听听 Bike REVOLUTION
搂听听听听听听听听 New bikes for library check out system
搂听听听听听听听听 Benefits are low
搂听听听听听听听听 TABLED until representative shows
7.听听听听听 MEDIA Committee
搂听听听听听听听听 Flip camera festival
路听听听听听听听听 鈥淩ed Brick Film Festival鈥
路听听听听听听听听 Creativity for liberal arts campus
路听听听听听听听听 All videos will be kept on archive
路听听听听听听听听 Why president office isn鈥檛 paying for?
o听听听听听听 Budget wasn鈥檛 well thought out.
o听听听听听听 Senate sponsor 鈥渁udience choice award鈥
搂听听听听听听听听 Want to be about students
搂听听听听听听听听 ACCEPTED
路听听听听听听听听 All prizes should recognize SENATE
8.听听听听听 PROFILE
搂听听听听听听听听 Log Cabin Payment Fees Paid, but we can鈥檛 print the last two issues because we had to pay Log Cabin
路听听听听听听听听 ACCEPTED
9.听听听听听 MDC
搂听听听听听听听听 Campus Kitty Event
搂听听听听听听听听 Student fees and paying for event came into questioning.
搂听听听听听听听听 ACCEPTED
10.听 FEMINIST CLUB
搂听听听听听听听听 No representation and questions needing to be answered
搂听听听听听听听听 VOTED DOWN - DENIED
o听听听听听听 Social Committee with Jake Eddington
1.听听听听听听 Girl Talk
搂听听听听听听听听 Thank you soco, martin, and KHDX 鈥 kudos from JIM
搂听听听听听听听听 About event
路听听听听听听听听 Pressure from town for loud events
路听听听听听听听听 Risky because we always get threatened.
路听听听听听听听听 Concert gets going 鈥 we get complaints
o听听听听听听 Went to band we told them to turn down
o听听听听听听 Police came saying we have to turn down
o听听听听听听 Band wouldn鈥檛 turn down, Tonya made them turn down.
o听听听听听听 Police said NO CHOICE 鈥 SHUT DOWN!
o听听听听听听 Girl talk was required contract for ONE HOUR
路听听听听听听听听 Jim will be talking to city about these events
路听听听听听听听听 We couldn鈥檛 argue in this position with the police.
2.听听听听听 CAMPUS KITTY 鈥 singing Bee
3.听听听听听 SOCO LOCO April 17th
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o听听听听听听 Environmental Concerns Committee with Dan Gibbens-Rickman
1.听听听听听听 Starting Energy Competition right after spring break.
搂听听听听听听听听 Not much information right now.
搂听听听听听听听听 Hall meetings, people can come and find out how to win
路听听听听听听听听 mid week first week we get back
2.听听听听听 No CK event
3.听听听听听 Avoid VAC event
4.听听听听听 APRIL 23rd: 3-7p.m.
5.听听听听听 PETIT JEAN was AWESOME. We picked up a lot of trash.
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o听听听听听听 Media Committee with Taylor Adams
1.听听听听听听 Filing just opened for ALL HEADS!听
搂听听听听听听听听 Heads 鈥
The Profile
Editor
Associate Editor
Managing Editor
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KHDX
Station Manager
Program Director
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The Troubadour
Editor
Associate Editor
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The听Aonian
Editor
Associate Editor
搂听听听听听听听听 Stay open until March 22, 2010
2.听听听听听 PROFILE
搂听听听听听听听听 Suppose to come out tomorrow, but we had to pay a late and unexpected bill. So now they don鈥檛 have enough, BUT NOW THEY DO! Proposal was Approved!
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o听听听听听听 Multicultural Development Committee with Molly Miller
1.听听听听听听 DAO week coming up
搂听听听听听听听听 Event during campus kitty week: Erix Blake
搂听听听听听听听听 April 5th
2.听听听听听 Any ideas email molly miler
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o听听听听听听 Volunteer Action Committee with Emily Uhar
1.听听听听听听 NOTING
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o听听听听听听 Campus Kitty with Caelan O鈥橲ullivan
1.听听听听听听 Vagina monologues 鈥 raised $450
2.听听听听听 Parent mail out went out last week
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o听听听听听听 Academic Policy with Ruanda McFerren
1.听听听听听听 Bj is an AP MEETING THURSDAY, any concerns send to Ruanda
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o听听听听听听 Student and Academic Concerns Committee Ruanda McFerren and Taylor Kidd
1.听听听听听听 Introduction of TAYLOR KIDD!
2.听听听听听 IDEAS IDEAS IDEAS IDEAS IDEAS email them.
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o听听听听听听 Communications Committee with Emily Jones
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1.听听听听听听 Senate Board in progress
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o听听听听听听 Executive Committee with Lydia Nash
1.听听听听听听 Attendance policy 鈥 call Emily Jones
2.听听听听听 Notes 鈥 need to be personalized NOTES
3.听听听听听 Transparency of Executive Fund
4.听听听听听 Can we audit these committees to make sure money problems
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VI. Unfinished Business
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VII. New Business
o听听听听听听 SAFE TRAVEL FOR SPRING BREAK 鈥 JIM LOVES US!!!!!!!!!!!
VIII. Adjournment 鈥 ACCEPTED 听
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Clean up: Everyone
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Request for Discretionary Funds
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Budget Breakdown: Attach a line-item budget with each expense of the event
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Organization Name:
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Feminist Club
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Requesting: $
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$2000 (transportation and lodging included)
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For:
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Beehive Collective
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When and Where will this Event Occur:
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April 6, 2010 in Mills 101
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Master Calendar Confirmation:
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Yes
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Event Details:
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The Beehive Collective is a collective of artists that create collaborative,
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anti-copyright images for grassroots education and organizing.
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This event will a picture-lecture presentation open to the whole campus.
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Who this event is targeting and expected number of participants:
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20-50 黑料不打烊 students
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Did you request funding for this event in the spring? If so how much was funded:
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No
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Request for Discretionary Funds
Prepared by:
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Budget Breakdown:听 (Attach a line-item budget with each expense of the event)
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Organization Name:听 Student Senate
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Requesting:听 1690
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For:听 BigPulse Fees
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When & Where will this Event Occur:听 Done.
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Master Calendar Confirmation:听 N/A
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Every year we have to pay for a year subscription to use BigPulse, the program that does our voting.
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Request for Discretionary Funds
Prepared by: Jose Bautista
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Organization Name:听 黑料不打烊 Habitat for Humanity
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Requesting:听 six hundred dollars
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For:听 黑料不打烊 Habitat for Humanity Spring trip to New Orleans
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When & Where will this Event Occur: This volunteer trip will take place in New Orleans Louisiana from March 13 through the March 20 2010.
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Master Calendar Confirmation:听 Off campus
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The 黑料不打烊 Habitat for Humanity Chapter will be volunteering in New Orleans from March 13, through March 20, 2010. During this time students are expected to volunteer from 9:00 am through 5:00 pm, if not later; with a break around 12:00pm.
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The 黑料不打烊 Habitat for Humanity is requesting the amount of six hundred dollars. This amount is paramount to the completion of the volunteering service. As of today, March 3, 2010 there are twenty five committed volunteers including the habitat officers. Therefore, our organization is required to take five personal vehicles. According to MapQuest, the average time to complete this journey is eight hours and two minutes with a total distance of 485.52 miles. Additionally, the website offers a fuel cost calculator service in which it asserts that at the average of 20 miles per gallon, the fuel cost for a one way trip equals to sixty three dollars and thirteen cents ($63.13).听 Based on this information, 黑料不打烊 Habitat calculates that transportation cost will be around six hundred and thirty one dollars with thirty cents ($ 631.30) for gas alone.
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Furthermore, 黑料不打烊 Habitat for Humanity would like to assist the students who are volunteering with two meals out the fourteen meals necessary for the seven days that we will be staying in New Orleans. Our administration speculates that five dollars will provide a decent meal and drink for each student. Based on this speculation, we concluded that it will cost 黑料不打烊 Habitat around two hundred and twenty dollars ($250.00) to feed our volunteers.
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Currently, our funds total one thousand and thirty two dollars. While this amount can cover the expenses for the trip, it is important to note that most of it is already allocated for the rest of this year and the beginning of next year as well. As the Treasurer, I must inform you that our organization depends on at least four hundred dollars to continue offering the care packages at the beginning and middle of the 黑料不打烊 academic year. Without these funds we will not be able to offer such services for the next incoming freshman class and returning students next year. Furthermore, this fundraising event is our primary source of revenue to pay for volunteering trips to Little Rock and the surrounding area throughout the year. Lastly, it is important to note that many of our volunteers will require some kind of monetary assistance to make this trip. Therefore, our administration would like to assist them as much as possible. If we receive the requested amount, 黑料不打烊 Habitat will spend two hundred and eighty one dollars out of our budget, plus the tool expenses and other emerging expenses throughout the trip. If you have any question please contact me anytime at Bautistajj@hendrix.edu. I am ready to answer any questions or concerns.
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Thank you for your time.
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Sincerely, Jose Bautista
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Gas
黑料不打烊 Habitat for Humanity Spring Break New Orleans 2010
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Gas
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5 vehicles
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20 milles per galllon
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485.52 miles
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$ 63.13 per vehicle each way
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$631.30
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Lunch
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25 volunteers
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$ 5 dollars per person
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$125.00
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Dinner
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25volunteers
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$ 5 dollars per person
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$125.00
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Total
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$881.00
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Senate funding
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$600.00
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黑料不打烊 Habitat
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$281.30
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Request for Discretionary Funds
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Organization Name:听 VAC听听
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Requesting:听 $1,500.00听听听听听听听听听
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For:听 Homelessness Awareness Week Speaker
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When & Where will this Event Occur:听 Monday, April 19th. 7:30-9 PM
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Master Calendar Confirmation:听 Yes
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Event Details:
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VAC is excited to present the 黑料不打烊 campus with Homelessness Awareness Week 2010.听 The week will kick start with a speaking event with two formerly homeless individuals speaking on their life and challenges of the streets.听 We expect a very large attendance, and will advertising in the local community as well.听 The speakers are with the National Coalition for Homelessness, a national advocacy group.听 Along with the two speakers, their agency sends along an assistant to facilitate the presentation.听听 VAC believes that this will be an amazing opportunity to put a 鈥渇ace鈥 to homelessness and to inspire greater compassion and advocacy for our homeless neighbors.听 Furthermore, many great speakers on homelessness are very expensive (ie Jeanette Walls, author of The Glass Castle, runs $18,000), so we think under $2,000 is an incredible deal for such a powerful presentation.听
听听听听听听听听听听听 VAC is also hosting two other events during that week, but has requested SIP money for the event.听 Therefore we are only requesting money for the costs associated with this one event.听 Each year we select one issue to raise awareness on.听 Past events have been Darfur Awareness Week and an Invisible Children presentation.听 Our spring event is unique in that our major goal is just to increase awareness of injustice.听 There will be an opportunity to donate new underwear and canned goods, but all events are free to the entire body in an effort to draw in the most number of students.听
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Request for Discertionary Funds
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Budget Breakdown: Attach a line-item budget with each expense of the event
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Organization Name:
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Multicultural Development Committee
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Requesting: $
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$2,120
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For:
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Comedian Eric Blake for Campus Kitty Week
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When and Where will this Event Occur:
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Tuesday, April 6th 8:00 PM Worsham Hall
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Master Calendar Confirmation:
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in progress
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Event Details:
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MDC will bring Eric Blake, a comedian, to perform during Campus Kitty Week.
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We will charge a fee (~$2) to come to the event, and all of that money will go to charity.
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Cost Breakdown:
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Performance fee: $2,000
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Hotel Room: $80
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Meal: $20
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Hospitality Items (water, soda, etc.. Inc. in rider): $20
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Total Request: $2,120
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Who this event is targeting and expected number of participants:
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黑料不打烊 students, faculty, and staff, 100-150 participants.
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Did you request funding for this event in the spring? If so how much was funded:
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No
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黑料不打烊 Bicycle Revolution
Discretionary Proposal
Adviser: Chris Campolo
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黑料不打烊 Bailey Library Checkout Bikes 鈥 Bikes Direct
听听听听听听听听听听听听听听听听听听听听听听听 Motobacane Single-Speed (5): $299.95
听听听听听听听听听听听听听听听听听听听听听听听 Motobacane Dawes SST (5): $299.95
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听听听听听听听听听听听 Note: This discretionary request is for 10 bikes for the 黑料不打烊 Bailey Library bicycle checkout program, with 5 bikes (Motobacane Single-Speed) to serve as standard checkout bikes (three days) and 5 bikes (Motobacane Dawes SST) to be used as long-term (semester or year) checkout for students who wish to pay a rental fee.听 These bikes will be property of 黑料不打烊 Bailey Library and maintained by 黑料不打烊 Bicycle Revolution in the 黑料不打烊 Bike Shop.听 We will get as many bikes as we can with the funded allotted up to the total about (though the $25/bike discount is only for ten or more bikes).
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Request for Discretionary Funds
Prepared by:
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Budget Breakdown:听 (Attach a line-item budget with each expense of the event)
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Organization Name:听 Senate Media Committee
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Requesting:听 $500.00
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For:听 Video Immersion Project (VIP) contest prizes (Apple Gift Cards)
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When & Where will this Event Occur:听 April, 29th 2010 Worsham Performance Hall
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Master Calendar Confirmation:听 Yes
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Event Details:
Along with the Video Immersion Project, there will be a screening of the best 3-minute shorts produced by students. The 鈥淩ed Brick Film Festival,鈥 will double as an awards ceremony.
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The media committee, with the intention of gaining student interest and encouraging the production of popular student-run media would like to sponsor prizes for the event. The largest amount of this $500.00 fund will go toward an Apple gift card ($150.00-$250.00) as an 鈥淎udience Choice Award.鈥 The committee wants to contribute to the importance of student鈥檚 opinions in defining 黑料不打烊 culture by sponsoring an award chosen by immediate student/attendee poling. The remaining sum will be distributed among other awards such as 鈥淏est in Show,鈥 and 鈥淔unniest Short,鈥 according to budget.听
Request for Discretionary Funds
Prepared by: Ruairi Fox
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听听听听听听听听听听听 Miss 黑料不打烊 After Party wristbands: $125
听听听听听听听听听听听 Colored paper for Various Fliers: $75
听听听听听听听听听听听 1400 campus mail promotional items: $650
听听听听听听听听听听听 Vinyl banners, investment, non-themed (2): $485
听听听听听听听听听听听 Lion, tiger, elephant advertisements: $90
听听听听听听听听听听听 Homeless Vigil group shelter/tent: $1400
听听听听听听听听听听听 Homeless Vigil PB&J's: $50 (*applying for additional $50 grant from Miller Center)
听听听听听听听听听听听 Conway Copies for poster printing: $95
听听听听听听听听听听听 Cardstock: $20
听听听听听听听听听听听 Chalk: $10
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Organization Name:听 Campus Kitty
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Requesting:听 $3000
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For:听 Campus Kitty Week
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When & Where will this Event Occur:听 Various Locations around Campus
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Master Calendar Confirmation:听 Yes
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Event Details: Campus Kitty Week.
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ThisHOW YOUR SENATORS VOTED!
EVENT
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YES
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Feminist Club
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the rest!
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Bike Revolution
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TABLED!!
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TABLED!!
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Media Committee
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Campus Kitty
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Last Weeks
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to strike items
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INVESTING MONEY
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A NNote From the President
Project Pericles is hosting a Thursday Forum on the powers of the Student Senate THIS Thursday from 12-1 in Worsham 173.听 Though it is not required that you attend, it is HIGHLY recommended that you attend.听 It is is a good opportunity for the Senate to be visible and open to discussion with the students and administration