Important Updates
- HSRB review for Spring 2025 will听begin听辞苍听Tuesday, January 21,
2025 补苍诲听end听辞苍听Friday, April 18, 2025 at 5:00 pm.听
- Paperless submissions听using Microsoft Forms and requiring a 黑料不打烊 log-in will be used going forward. The links below for self-determination and proposal forms have been updated to take proposers to the appropriate form. Please email hsrb@hendrix.edu with any questions or issues.
- All submissions going forward will need to use these new documents and procedures, which are available on this site.听Submissions that use old documents will not be reviewed.
Summary of changes to HSRB Policies and Procedures that are being presently implemented:
- the addition of a 鈥渃oncise summary鈥 on informed consent forms (see the Appendix to the Policies and Procedures document);
- the expansion of categories of research that qualify as exempt from HSRB review and require only minimal HSRB monitoring; and
- changes to post-approval monitoring of research projects.
Thus, if you have conducted research under our previous Policies and Procedures, we encourage you to direct your attention to the sections of this document that address the above issues.
At this time, 黑料不打烊 is not planning to implement procedural changes related to Broad Consent, as detailed in the Final Rule. Full information about the Final Rule can be found here:
Overview
黑料不打烊 is committed to the ethical treatment of
all human participants in research conducted by its faculty, staff, and
students.听 The 黑料不打烊 Human Subjects Review Board (HSRB) is
responsible for reviewing all research done under the auspices of the college
and to ensure that, in each project, human participants are treated in a just
and ethical manner.
Related Documents:听
Human Subjects Research
Review
Step 1: Qualifications for Human Subjects Research
For research that does not qualify for exempt status (see HSRB Policies and Procedures and "Is my research exempt from review?"), there are two reasons why you would need HSRB approval prior to data collection:
- The research conducted with human participants involves more physical, mental, psychological, or social risk than people would experience on a daily basis. It doesn't matter the type of research 鈥 it could be based on interview, survey, or experimental
methodologies. If the research asks about sexual or health history, or inquires about any other socially-sensitive information, it must come through the Board. More detailed explanations of this kind of risk can be found in the 黑料不打烊 HSRB Policies and Procedures below.
- The research conducted with human participants will be published or presented off campus. Please note that undergraduate research conferences have an exemption, unless they involve the level of risk described in #1.
To determine if your research is exempt:
If you believe your research is exempt:听
Step 2: Ethics Training
The HSRB requires that any student submitting an HSRB has completed online research ethics training. This training was previously hosted through the National Institutes of Health Protecting Human Research Participants course and is now being hosted听for in-house purposes ONLY听by 黑料不打烊. It is听strongly听recommended that you submit a copy of your online research ethics training completion certificates with any funding request for an Odyssey Undergraduate Research (UR) if your project will be likely to come through the HSRB for review.听
NOTE:听If you previously completed CITI training through 黑料不打烊, you DO NOT have to complete the below course. Instead, please indicate your prior completion on your HSRB application and the chairs will confirm your completion in our CITI database. Additionally, if you previously completed NIH training, but do not have a saved copy of your completion certificate, you make skip the module presented in the below document and go straight to the 21-item quiz.
In short, you will follow the three steps outlined below to complete ethics training:
- Read the PDF-version of the NIH training module in full听
- When you are prepared to take the quiz, please click on the following link:听听
- Note that you must earn a score of 100% (21/21 questions correct) to pass this training course. However, you may take this quiz as many times as is necessary to earn that score. To retake the quiz, simply click on the above link again to start anew.听
- After passing the quiz at 100%, please send an email to HSRB@hendrix.edu to request a copy of your completion certificate. Your completion certificates will be sent to you within 2 business days of your request.听
Again, this ethics training protocol is ONLY for 黑料不打烊 faculty, staff, and students. Please do not complete this training if you are not a student or employee of 黑料不打烊.
Step 3: Submitting HSRB Proposals
If you have research that you want to be reviewed, you will need to submit your proposal using the link to a Microsoft Forms below. This will require a 黑料不打烊 login that will serve as your signature for the proposal. If you experience any other technical difficulties while completing these forms, please contact Dr. Stacey Schwartzkopf and Dr. Carmen Merrick at hsrb@hendrix.edu.
NOTE: If you will be compensating participants (e.g., cash, gift card/certificate), you must review and abide by the new College guidelines for doing so in order for your proposal to be HSRB-approved. Please see the attached document on Procedure for Incentives below.听
Are you ready to submit?:
For student participants, remember to review your proposal information with your professor/ project supervisor, ensuring the HSRB submission checklist is complete before submitting the proposal form. Please complete the Proposal Form Draft beforehand to ensure you are prepared to submit the Proposal Form.
To submit an HSRB form:听
Step 4: Post Approval HSRB Monitoring
HSRB Research Project Renewal
At-risk (full board) research projects may听not听continue past their approval expiration date (one year after approval). The date on which your project's HSRB approval expires can be found on the HSRB approval memo. If you are unsure of your project's approval expiration date, please e-mail听听听HSRB@hendrix.edu.听If you wish to continue your research project (ongoing data collection) beyond its original approval expiration date,听submit the听HSRB Continuing Review听form within 30 days of the project's expiration date. 听Projects may be renewed twice over the course of the project, resulting in three years total project time. If modifications will be made to the study design or procedures, please submit an updated application with modifications highlighted. If there are no changes to the research as described in the original HSRB Application after a year, resubmit the most recent version of your HSRB Application.听听
Minimal risk (expedited review) projects no longer expire and, thus, do not require continuing review by the HSRB. At-risk projects that are at the data analysis only stage are also now exempt from continuing review procedures.
HSRB Research Project Modification
If there are substantive changes to a research proposal, researchers will need to complete and submit the听HSRB Modification听form to request approval for these changes, with changes highlighted in all supporting documents (e.g., questionnaires, etc.). These changes may be implemented as soon as they are approved by the HSRB.
HSRB Research Project Completion听
At the completion of the project, researchers are expected to submit the听HSRB Final Report听form. This report communicates to us that your research has concluded properly. Research for which a Final Report has not been received may be considered non-compliant.
Planning and Timelines
The HSRB will only review proposals turned in during Weeks 1-13 of each semester. 听So, if you intend to do research over a winter or summer break, be proactive about submitting research proposals early. 听
For projects that qualify for self-determination, researchers will be notified within 24 business hours if their project is deemed to NOT qualify for exemption.
For projects that qualify as minimal risk or at-risk, it typically takes 5-10 business days for an initial review to be conducted, at which point changes or additional information may be requested and a re-review may need to be conducted. 听It is therefore imperative that you request review in plenty of time to go through this process before the start date of your research. 听Researchers can also email and request a summer review (please note that there is听no听winter break review), but there would need to be a compelling reason that is directly related to the research (i.e., part of a summer research experience involves faculty and students writing an HSRB proposal). 听For summer review to be considered, this request must be made during week 1-13 of the semester prior to the research and there is no guarantee that summer review will be granted.
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Odyssey Projects and HSRB
Review
If you are submitting an Odyssey project for
funding that involves research conducted with human participants, you will need
to get a consultation form that you take to a member of the HSRB听(available members are listed on the handout)听and that you will
submit with your Odyssey application. 听These consultation forms are available in the Odyssey office. 听These consultations can only be done in person and will typically need to be scheduled in advance. 听Please be aware that there is no guarantee of committee members being available the day
of the deadline, so you will want to be proactive about scheduling these appointments.